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CodeTwo is a popular email signature manager that has been widely adopted by large companies. However, like any software, it has its strengths and weaknesses. Although it offers various features such as centralized management, easy integration with Microsoft 365, and email signature templates, there are some areas where it falls short.
In this comparison, we will explore some downsides of CodeTwo and then dive into five alternatives that you might consider: Bybrand, Xink, Crossware, Exclaimer, and Opensense.
The downsides of CodeTwo
One of the main drawbacks of CodeTwo is its complexity. Although it offers a wide range of features, the interface can be overwhelming for new users. It requires a steep learning curve and might not be the best choice for companies that need a simple, straightforward solution.
Also, the solution offers migration services for Microsoft 365 & backup. Thus, being a distraction and without focus on professional email signature management.
Another issue with CodeTwo is its cost. The pricing structure can be confusing and may be expensive for small businesses. Although it offers a free trial (for 14 days), the full version of the software can be costly, especially when compared to other alternatives.
Another negative point, you need to change the DNS of the domain, in the MX and SPF entries (example of the steps here 😖). Your company’s emails need to be sent to CodeTwo’s servers so that the signature can be inserted into the message.
This can be a big problem if your organization is a bank, an industry, or a law firm. Therefore, think carefully before starting with this solution.
Lastly, some users have reported difficulties with customer support. Although the company offers email and phone support (sales), other users have reported slow response times and a lack of resolution for issues. This can be frustrating, especially when dealing with technical errors that need immediate attention.
- Site: https://www.codetwo.com
- Pricing: Starting at $1.36 per month per user.
CodeTwo on Capterra
- Link to Capterra;
- Capterra Score: 4.9 out of 5 with 408 reviews
Best alternatives to CodeTwo
Although CodeTwo has its downsides, there are several alternatives available on the market that offer similar features at a more affordable price. Let’s take a closer look at five of these alternatives: Bybrand, Xink, Crossware, Exclaimer, and Opensense.
1. Bybrand
Bybrand is a complete email signature software that offers different methods for creating email signatures, team collaboration, and easy integration with email clients. Mainly for Google Workspace (Gmail).
Different ways to create a signature using Bybrand
- Based on LinkedIn (free)
- Converting plain text to HTML
- Editor using your own HTML
- Start from scratch
- Creating a signature using pre-created templates
In addition, Bybrand offers a simple interface, making it easy to create and manage HTML signatures for many employees.
If you want to create professional email signatures for your small business, let’s say, with an average of 15 employees. The solution has an affordable initial pricing ($8 per month), with the option of manual creation.
For larger organizations, the automation feature can help save time with bulk actions, for example. Integrations with Zoho CRM, Freshdesk, and Google Sheets are also useful, to be able to import the user list from these sources. The price starts at US$16 for the Business plan.
This makes it an economical alternative to CodeTwo if your organization uses Google Workspace.
CodeTwo Exchange email signature alternative
With Microsoft 365, you’ll want to know how to create and apply Microsoft 365 HTML signatures across your organization using MS Exchange. This will make managing email signatures much easier, and at a low cost.
- Site: https://www.bybrand.io
- Capterra Score: 4.9 out of 5 with 108 reviews
2. Xink
With 10 years on the market, Xink is a generator and manager of email signatures for Microsoft 365 and Gmail.
The platform designed to create, share, and manage email signatures for large companies. To use it, you need to modify your domain’s DNS settings (MX and SPF records). This makes it very similar to CodeTwo.
The company offers a campaign module that allows marketing professionals to create, schedule, and evaluate marketing campaigns in the email signature block. This makes it a reliable alternative to CodeTwo.
- Site: https://www.xink.io
- Capterra Score: 3.9 out of 5 with 14 reviews
3. Crossware
Compatible with multiple email platforms, including Microsoft 365, Exchange, and HCL Domino (although we didn’t figure out what that is), offering a versatile solution for companies with varied email environments.
The solution allows dynamic customization of email signatures based on various criteria, such as department, location, or language, ensuring that each employee has a signature suitable for their context.
One of the main advantages of Crossware is its flexibility. It offers various customization options, allowing users to create unique and professional email signatures.
- Site: https://crossware365.com
- Capterra Score: 4.8 out of 5 with 40 reviews
4. Exclaimer
Among all the available options, Exclaimer is the company with the longest time in the market. It provides a solution to create and manage company-wide email signatures in a centralized manner. Each email account receives a professional and complete signature.
Exclaimer Cloud has integrations with email platforms Microsoft 365 (You need to change the domain DNS, similar to CodeTwo) and Google Workspace.
5. Opensense
This company offers a signature manager and disclaimers. It can handle large volumes of email signatures, making it a suitable choice for large organizations.
Opensense stands out compared to CodeTwo for its robust integration with marketing and sales platforms, allowing detailed tracking and analysis of interactions through email signatures.
Also, Opensense provides advanced options for customization and campaign segmentation, allowing companies to adapt their signatures to different target audiences effectively.
- Site: https://www.opensense.com
- Capterra Score: 4.9 out of 5 with 15 reviews.
Conclusion
In conclusion, although CodeTwo is a popular choice for email signature management, it is not the only option. Depending on your needs and budget, you may find that one of these alternatives is more suitable for your business.
Ready to optimize the management of your signatures and improve external email communication.
Compared to CodeTwo, Bybrand is an excellent option for companies looking for a stress-free and effective solution to standardize email signatures.
Create your first email signature with Bybrand
Bybrand offers the ability to generate, administer, and distribute essential email signatures for your employees.
